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Group/project alias request
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Introduction | Definition of terms |
New Alias Procedure | Changing existing Aliases |
In addition to people entries in the directory there are a host of group/project aliases. These non-people type aliases are created by request using our web request forms noted below. Currently there is no fee for these aliases. They are used to establish email redirection for colleges, departments, research groups, and registered organizations. Requests may be made by an officer of a Registered Student Organization, or someone acting on behalf of the department, college, or research group. Once created it is the responsibility of the group to keep the information up to date. Most importantly, keeping the proxy field current.
Careful thought needs to go into creating the alias itself. The alias needs to fit the group's scope. For example, an alias of illinois-alumni would not be granted to the LAS Alumni association, as illinois-alumni would imply all alumni of the University. The alias should not be aplicable to more than one group/project/organization. For example campus-pool, could refer to the motor pool, swimming pool, billards not to mention the betting pool. In addition aliases must be at least 9 characters or have a dash "-" in it, so that the group/project alias would never be assigned to a personal entry. Existing shorter aliases are grandfathered in.
Group aliases can remain for as long as it is needed and the organization is still associated with the University. An expiration date of 2 years from creation is set. Aliases will need to be renewed before the expiration date to remain in the directory.
The proxy to the alias may use the EDE to make changes to the entry. The proxy can also use the Group Alias management form to request changes to multiple aliases. There are times that this procedure does not work.
If you are in this situation, you will have to contact Technology Services ID Management to have your entry updated. Send Technology Services ID Management the current entry, and the changes you would like. In addition, your relation to the group/project. Technology Services ID Management will then follow much the same procedure to verify and make changes.
We also offer a web form to request changes to one or more of your alias entry(s). If you have one or more alias(s) you would like to change, you can use the following form to request changes to your alias entries.
The proxy to the alias(s) may request to have one or more existing alias(s) removed.
The proxy to the alias(s) may request to have one or more existing alias(s) renewed.